BOOKING CONTRACTS AND PAYMENTS
What is covered in the booking contract?
The Artists Or DJ’S and comedians booking contract is a simple document that sets out the terms of the booking.
It will include details of the performance or appearance, such as: the venue, the date, the time, how long the artist will perform, and how many sets there will be.
It will also include details of the expenses that you will be covering and the fee for the final booking. Expenses will usually include travel expenses, but depending on the location of the event, they may also include accommodation and visa application fees, for example. The terms of payment will be clearly set out in the contract too.
Details of the food and drink that you agree to provide will also be included in what is known as the hospitality rider. This might include full meals, or the artists’ preferred snacks and beverages.
If you are booking artists or DJs and comedy there will usually be a technical rider in the contract too. This stipulates the technical equipment that you will need to provide.
Finally, the contract will include the terms of cancellation. It sets out the costs involved if you cancel the event, or if the artist is unable to perform for any reason.
How do I make international payments to confirm bookings?
When will I need to pay a deposit for booking an artist?
We need to receive the booking deposit within 3 working days of you signing the booking contract. In most cases, the deposit is 50% of the total cost of the booking.
What happens if the artist is unable to perform?
If the artist is unable to reach the venue or to perform due to an ‘Act of God’ you are still liable for the full fee. However, in these situations we always do our best to schedule an alternative date so that you avoid any losses.
If an artist themselves cancels the booking, we will refund any monies paid in full.
BOOKING MUSIC ARTISTS, DJs AND COMEDY
When booking artists for events, how do I check their availability?
To check an artist’s availability, contact us directly. You can call us, email us or fill in a booking inquiry form online.
Once you make an inquiry about booking an artist for an event, the artist’s booking agent will contact you. We usually respond within an hour or two, and can confirm availability either immediately or within 24 hours.
If you can be flexible with your dates, please let us know in your initial booking inquiry and we can come back to you with a selection of possibilities. We will also check if the artist has any other shows scheduled in your region, which may reduce the cost of travel expenses.
In most cases, we can check an artist’s availability and confirm a booking up to 12 months in advance. We can very rarely take bookings more than a year in advance.
Like most entertainment booking agents, we are unable to show artists’ availability online. This is because their availability is not just dependent on their existing bookings, but on the location of those bookings. As a global entertainment All Stars booking agency many of our artists travel extensively, which means we need to consider travel and time zones when arranging bookings.
What is the process for booking a music artist, DJ or comedy?
To book an artist, DJ or celebrity call us, email us or fill in a booking inquiry form. You can find the direct contact details for each artist’s booking agent on their Allstars booking agency bio page.
In your initial booking inquiry, if you can, tell us about the venue, location, type of event, and your preferred dates.
Once you send an inquiry about booking an artist for an event, one of our agents will contact you. We usually respond within an hour or two, and will definitely be in contact within 24 hours.
If the artist is available for your dates, we will then send you a booking form. Once you complete the form, we can confirm whether the booking is possible. In some instances we may need to speak to the artist first. We will then discuss the details of your booking with you. For example, if you are booking music acts, we will need to discuss the technical requirements.
Once you are happy with the details of the booking, we will issue you with a short contract. The booking is confirmed once we receive a signed copy of the contract and a booking deposit.
The deposit for booking an artist is usually 50% of the total fee. It is payable within 3 working days of the contract being signed.
We can often confirm a booking and finalize the contract on the same day that you make the inquiry.
Do you take bookings for events globally
Yes we manage bookings globally. Our artists have performed in more than 100 countries. We organize all the logistics for international bookings, including travel, accommodation and visa.
I would like to get some big-name artists on my label – can you help?
With our substantial network of artists and producers we can help you. Contact us.
When and how will I be paid?
The industry standard is to pay in quarterly installments. We process our accounts and pay royalties monthly where payments have been received.
At the end of each month we will email you a statement with the latest figures. This will include any income from Company Labels , royalties from compilations, direct sales from music distribution, and one-off payments for licensing agreements.
You then need to invoice us for the total amount shown on the invoice. You should only invoice us once the balance is greater than $200. If your statement reads less than $200 the amount will roll over to the next month. If the amount is greater than $200 but you do not invoice us, the unpaid balance does not automatically roll over to the next account, so please invoice promptly.
We aim to pay all our invoices within 48 hours. Payment is via bank transfer, so please include your bank account details on your invoice. We do not pay via cheque.
Payments may be delayed if your invoice does not have the correct information on it. As a minimum your invoice should include: our name and address; your label’s name and a physical address; the date; a unique invoice number; the period you are invoicing for; and your bank details – account name, bank’s name, account number and sort code.
If you have any queries, please contact the label services division.
The monthly balance on my label statement is less than $200, should I invoice?
No. You should only invoice us once your balance is greater than $200. We pay monthly where payments have been received, providing the royalties amount to more than $200. If your statement reads less than £50 the amount will roll over, until the balance is greater than $200.